How to Manage Your Business While Traveling

Whether it’s following up on work, assigning tasks, checking on your business mail, or just replying to customers, it can all be done from your phone. As a matter of fact, almost anything can get done online, through your phone today.

Yes, it’s that simple. But don’t go running home or rushing off to your next vacation destination just yet! We need to establish how you can get all this done and more without being at the office. Keep reading to find out the key factors you need to consider when managing your business while traveling or being away.

Key Factors to remotely managing your business:

Conduct Regular Meetings:

Everyone doesn’t need to be huddled up in the conference room to conduct a good meeting; you can get remote employees, freelancers, and employees at the office all in the same meeting with just an internet connection.

Now meeting on a daily or even weekly basis can be difficult while you’re traveling because you’re mostly busy and have other things to address. However, meeting with the managers weekly or bi-weekly will reassure your presence in the office and confirm your supervision on all business matters.

You can easily conduct meetings through Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for demonstration.

Be sure to regularly interact with your employees no matter where you are and build close relations with them that can evolve into trust. If this is accomplished, you’ll never need to worry about business when you’re away.

Follow-up on Work Progress & Hours:

You being away from the office should never mean work doesn’t get done or is on pause. Technology created a solution for slacking or lazy employees, time tracking software. This type of software allows you to track employees working hours so you will always be updated with who came late or who worked overtime.

Employees will be able to track their shifts, breaks, and leave notes on their work progress.

There are many types of time tracking software, some are essentially focused on tracking working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects where you can share projects, assign tasks, and follow-up on tasks.

You can also use essential project management software like Basecamp or Asana that mainly focus on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments, and eventually mark them as complete. With a straightforward tracking method of working hours and work progress, employees will feel obligated to stay focused and get things done faster.

Handle Business Mail Instantly:

While traveling, your mail is something you mustn’t forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important contracts from clients, documents from partners or investors, or feedback from your customers.

With a virtual mailbox, you can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you can access online and handle your mail. The options vary from shredding any document or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities where the envelope is scanned and uploaded to your cloud-based mailbox for you to control.

So not only is it remote access to your important mail, but it eliminates the need for a mailroom! This means lesser paper storage, no mail operators, and faster mail operations, a win-win for you and your pocket.

Now, you’re ready to go!

With your business essentials all in check, you can easily travel whenever needed without worrying about work falling behind or inefficiently managing your business. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!

PostScan Mail guarantees that a future change of address or being away for frequent traveling will not pose any problem. They receive your mail, scan the outside, and alert you online. You can then view your scans and manage your mail and packages remotely through any device connected to the internet. Upon your request, they can scan the content of your letters, shred or recycle the junk mail, forward your items to the address you pick or store your mail at their facility for as long as you wish, all with just a click.

Business Projects and Essential Resource Planning Software

In a world which idolizes successful and young entrepreneurs and thrives on the support of large economies, it is not surprising that businesses are increasingly wary of where their land, labour and capital are getting utilized. Add that to the fact that this era sees its epitome of technology today, and constantly out-does itself owing to the vigorous competition prevalent in the corporate world. What you are now faced with is a gap that begs to be filled by resourceful computer software with an efficient, speedy and user-friendly interface. Welcome to resource planning software.

The responsibilities of project managers require them to be highly vigilant of everything that goes on about them. Resources, time and the available team are each, in themselves, independent factors in the equation and in direct need of separate management. Apart from that, and more importantly, the project needs to be supervised and it needs to be ensured that it keeps on moving in the right direction. With this sort of burden resting on one, or on a group of persons, errors in judgment and mistakes are bound to occur. The usage of excellent resource planning software for the assistance of the project manager mostly or completely eliminates mis-judgements, and leaves no room for human error. The project manager can then focus on more pragmatic issues rather than simply manually supervising each task as it is done.

Furthermore, in the wake of the failure of large economies worldwide, which puts immense financial and psychological pressure on businesses, such software provides the user with an outline of the whole fiscal year in the form of a more interactive medium that they can get in touch with ahead of time. Deadlines can be met with greater ease as targets are reached with much more consistency. The formulas fed into the database of such excellent resource planning software display realistic and achievable targets based on past information and projected future figures. These figures when made visible to all parties involved (employees, clients) culminate in the coming together of all components in a business to increase profits of current years and still stay posted about future investment plans.

Resource planning software is also practical in its usage. The user-friendly interface usually consists of bright colours to define and highlight important projects for easy identification. It is compatible and lets the user experiment with spread sheets (with excellent templates already made available) and e-mail clients for straightforward no-nonsense handling and online transfer of data. The representation of information using appropriate charts, flow diagrams and animations aids the retention of relevant instructions for the employees and creates an easily interpretable picture for the project manager. Hands-on experiences provided let you drag and drop items onto the timelines, spread sheets flowcharts etc. A more contemporary version of the software might even inculcate touch sensitive interfaces making the hand-on experience quite literal. It will then be possible to operate the software using touch-tablets.

All these features render all previous existing techniques, all the expensive stationery quite useless as well as proving this software to be a necessity for all project managers in large businesses worldwide. The hassle of paper documents can now be a thing of the past and an enterprise’s accounts, resource processing, comparison of projected and actual figures can all find ample, secure space within the boundaries of such revolutionary software. This will let businesses compete well and excel in the ruthless race that the commercial world now takes the shape of.

Managers can plan their resources efficiently by using eResource Scheduler, an efficient resource planning software. This software to plan resources will help you to know more about accurately predicting resource requirement for your office.

Websites Push Up Business Worldwide

We live in a world where one’s needs are met from all corners of the world. The world has gone seamless like the Universe itself. In this world e-commerce is becoming as important as the nearest store in your street corner.

There is more than one reason why internet marketing or e-commerce is growing worldwide. One is the phenomenal growth of computer and broadband use. Second, the web business allows customers not only go shopping around the globe and check prices, it also allows them to order what is not in store. Thirdly, online shopping is the safest because the system allows just the store and customer in its system.

The physical store does not usually record the whims and fancies of the customers. But website could map every trace of fancy of a browsing customer and record his likes and dislikes and pamper to his needs quicker than a brick-and-mortar store manager could ever do. In fact, a good website is your business MASCOT.

Safest, surest
Many are still not aware that there is more security when it comes to purchasing online. When you purchase offline, there’s a possibility that someone misuses your credit card. But in online shopping, all your personal information, like user name, passwords, credit card number and transaction history, is encrypted so that they cannot be read as it travels over the Internet.

Industry majors have been reporting in select forums how their websites helped business in a variety of ways. Agreed that face-to-face dealing is the best in anything, website proves the second best option. And, website is there 24×7 and one is free to walk in any moment he chooses.

Websites boost business, says Report

Periscope IT, market leading providers of website monitoring services and load testing services, in the UK and abroad said a new study has highlighted the importance of websites to small businesses, suggesting they boost their revenue by a significant sum.

The report from PayPal and Mr Site revealed that having a website can boost a firm’s annual turnover by as much as 37 per cent.

Cameron McLean, PayPal’s general manager for UK merchant services, said that an online presence is increasingly important as online sales are bucking the downward trend seen on the high street.

“Not having a website is like leaving your shop-front boarded up or refusing to tell customers anything about the services you provide,” he added.

Again, many small companies rely on the web to achieve business success, according to another new research.

The IT Effectiveness Index (ITEI) Mid-Year Report 2009 highlighted that two-thirds of businesses questioned felt IT and web commerce were the foundations of their business, yet, worryingly, many are falling victim to failing IT operations.

A well-conceived website is a great goodwill generator, an ambassador and salesman all rolled into one to vouchsafe for you 24x7x365. Start your website today and feel the difference.

How Corporate Apparel Can Strengthen Your Business

It’s 2018 and if you wish for your business to stand out from the competition, then a cold and bland approach just isn’t going to cut it. In order to get your target audience hyped about your service or product, you need to build an eye-catching, warm-blooded and unforgettable brand. Besides traditional advertising, there is so much you can do to put your brand’s name on everybody’s lips.

Corporate apparel acts as an effective and affordable marketing option and can have a huge impact on any kind of demographic. Any time your company’s name and logo are put out for public display, your business is given a powerful promotional opportunity. Let’s take a look at what you can do with corporate apparel for your business.

1. Spark Interest

Taking the time to design striking apparel and giving out will create an air of interest around town where your company is concerned. Use an interesting design or catchy phrase that will compel others to ask questions and wonder what your business is really about. Ensure that apparel includes a web phone number or page address so interested parties know exactly how to learn more.

2. Encourage Customer Loyalty

Branded corporate apparel is an excellent way for customers to share their passion about the company. Give away or sell corporate apparel and your company’s biggest fans will quickly become walking brand representatives for your products or services, thereby reaching a diverse audience in return.

3. Increase Buyer Confidence

Corporate apparel also assists in positively changing the perspectives of consumers. For example, a customer will feel more confident in a company where the staff is professional-looking and easily identifiable. Not only will they feel more positive because they can interact with someone who is knowledgeable, but it can also offer a certain air of stability that will enable them to feel more confident in supporting an establishment, whether it be for endorsing, investing, or buying products from that specific company.

Plus, a majority of customers tend to link corporate apparel with big, powerful companies. That type of image boosts their confidence in a company’s skills and level of expertise, meaning that they are more likely to feel safe doing transactions with them.

4. Unite Your Employees

Corporate apparel also helps provide your employees to become more united. Matching shirts give everyone a sense of uniformity and unity. Whether the company is participating in team sports, supporting a cause, announcing its presence at trade shows, showing unity at seminars, conferences, or retreats, or just creating a more united front, the use of properly corporate apparel will offer everyone something in common and help set your members for success.

Adding your company brand, logo or catchphrase gives a professional touch. In addition to that, branded apparel also gives employees specific authority. And customers tend to view workers who wear corporate apparel as both experts and brand ambassadors. This opinion again boosts their confidence in employee competence as well as their ability to properly meet their needs.

5. Use as Giveaways

Branded corporate apparel make excellent giveaways that will get a lot more use. Design a hat or shirt with some flair, which will encourage customers to wear the item and spread the word about your business. You can also give hats and shirts to employees for use on the job site, give it out to customers, and offer it for casual wear during the weekends.

Anywhere your apparel goes; your company receives free promotion, without you doing anything. Don’t shy away from adding a little bit of wit to your branding strategies. The trick is to have fun with your customers – tell a short funny story, or allow them to express themselves (even show off a little).

For instance, you could target your audience by coming up with items that are exclusive to them. This will allow them to feel part of your little clique. However, make sure to be consistent with your logo and name, meaning you need to use them on all your promotional media without making any changes whatsoever since that can confuse your customers. These are just some of the ways that corporate brand can strengthen your brand.